Prince William Public Libraries

GUIDELINES GOVERNING THE USE OF PRINCE WILLIAM PUBLIC LIBRARIES COMMUNITY ROOMS

Community rooms are provided at five full-service libraries as a component of library service and are utilized by PWPL for library programming and internal business.

When not in use for library business, these rooms are available to Prince William and Manassas City non-profit organizations for meetings of a civic or cultural nature, and to government agencies including federal, state, and local.

Requests for meeting room use must be made by an adult library cardholder at least 18 years of age.

A non-profit organization is a group that is not conducted or maintained for the purpose of making a profit. No sole proprietorship, partnership, corporation or association licensed to do business as a for-profit organization may use library meeting room space. Activities designed to lead, directly or indirectly, to the purchase of goods and services are not allowed. Groups may not conduct fund-raising activities, may not collect dues, may not charge admission, and may not collect other charges in the community room.  Mandatory sign-in is not permitted.

All programs/meetings must be open to the public. The room may not be reserved for private meetings.

Reservations may be made for the current month plus the next two consecutive months. Study rooms may be reserved for two hours daily, with the possibility of an extension, depending on the demand. The library should be notified in advance of any cancellations.

Users of the meeting room will be responsible for setting up the room according to their own needs. Use of all library rooms must conclude on time and the room must be restored to the original state.

The person requesting the room reservation and/or the organization represented shall be held financially responsible for any damage to the facility, furniture, and equipment during the period of use.

The library assumes no responsibility for loss, damage, or liability/injury that may arise through use of the facility. Equipment, supplies, or personal effects may not be stored or left in the building before or after use of the room.
Attendance at events in meeting rooms will be limited to the posted capacity of the individual room as listed on the room reservation site.

Room locations and occupancy limits are as follows:

Central Library	80 people (max)
Chinn Park Library	95 people (max)
Haymarket Gainesville Library​	65 people (max)
Montclair Library	80 people (max)
​Potomac Library	​75 people (max)

Use of any library space by an individual or group shall not interfere with the normal operation of the library. Any activity which is so judged by the library staff is cause for the library staff to expel the group and deny the use of library Community Rooms.

Failure to observe these guidelines or misrepresentation in a room reservation request will lead to the cancellation of the group’s reservations.

​For more information please review PWPL's Use of Community and Study Rooms Policy and Procedures. ​Questions? Contact the Branch Administrator at the library in which you would like to hold your meeting.

I agree to these terms and want to request a Group Study Room.