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Download our new app: search "Prince William Public Library" in the App Store or Google Play. READ MORE.
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Room Reservation
GUIDELINES GOVERNING THE USE OF PRINCE WILLIAM PUBLIC LIBRARIES COMMUNITY AND GROUP STUDY ROOMS
Prince William Public Libraries maintains community and study rooms of various sizes for library-related activities at the branches noted below.
The application will be reviewed by the Branch Manager, or designee, for approval.
Groups may not conduct fundraising activities, may not collect dues, and may not charge admission in the Community or Group Study Rooms.
Smoking, vaping, candles, or use of an open flame are not allowed.
The person requesting the room reservation shall be held financially responsible for any damage to the facility, furniture, or equipment during the period of use. If any library equipment is to be used, please ask library staff for assistance when needed.
Prince William Public Libraries assumes no responsibility for loss, damage, or liability/injury that may arise through the use of the facility. Equipment, supplies, or personal effects may not be stored in or left in the building before or after use of the room.
Attendance at events in the Community or Group Study Rooms will be limited to the available seating provided for the room.
In accordance with PWPL's Code of Behavior: Unattended Children Policy, children under 12 must be kept with and supervised by an adult while at the library.
Community Rooms
Only nonprofit groups based in Prince William County or the City of Manassas are eligible to use the community rooms.
Reservations can be requested 90 days in advance. Only one booking per month, per library, per group is allowed at any time. Users will not be allowed to schedule the use of any library room on a regular, continuous basis (e.g., the second Monday of each month). There is no cost associated with hosting a meeting in a Community Room.
Community Room locations and occupancy limits are as follows:
Bull Run Library A |
25 people (max) |
Bull Run Library B |
60 people (max) |
Bull Run Library A and B |
85 people (max) |
Central Library |
80 people (max) |
Chinn Park Library |
95 people (max) |
Haymarket Gainesville Library |
65 people (max) |
Montclair Library |
80 people (max) |
Potomac Library |
75 people (max) |
Group Study Rooms
Group Study Rooms are provided for use by two (2) or more people at Bull Run, Central, Chinn Park, Dumfries, Haymarket Gainesville, Manassas City, and Montclair Libraries.
Reservations may be made 14 days in advance. Users will be allowed to schedule the use of a Group Study Room twice per week for two hours. The library should be notified in advance of any cancellations.
Requests for Group Study Room use must be made by a library cardholder 13 years and older.
Group Study Room locations and occupancy limits are as follows:
Bull Run Group Study Room A |
6 people (max) |
Bull Run Group Study Room B |
12 people (max) |
Central Group Study Room A |
6 people (max) |
Central Group Study Room B |
6 people (max) |
Chinn Park Study Room 1 |
2 people (max) |
Chinn Park Study Room 2 |
2 people (max) |
Dumfries Study Room B |
6 people (max) |
Haymarket Gainesville Group Study Room A |
8 people (max) |
Haymarket Gainesville Group Study Room B |
8 people (max) |
Manassas City Study Room B |
4 people (max) |
Montclair Gaming Room |
4 people(max) |
Montclair Group Study Room 1 |
4 people (max) |
Montclair Group Study Room 2 |
4 people (max) |
Montclair Group Study Room 3 |
8 people (max) |
| Montclair Group Study Room 4 | 4 - 8 people (max) |
Use of any library space by an individual or group shall not interfere with the normal operation of the library. Any activity which is so judged by the library staff is cause for the library staff to expel the group and deny the use of library Community Rooms or Group Study Rooms.
Failure to observe these guidelines or misrepresentation in a room reservation request will lead to the cancellation of the group’s reservations.
For more information, review PWPL's Use of Community and Study Rooms Policy and Procedures. Questions? Contact the Branch Administrator at the library in which you would like to hold your meeting.
I agree to these terms and want to request a Community Room or Group Study Room.
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