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Conditional Plan Approval
Conditional Plan Approval (Concurrent Deed & Plat Review)
After all required steps are completed in the plan submission and review process, and the plan is ready for signature submission, Prince William County offers an optional process of “Conditional Plan Approval” to expedite a Site or Subdivision Development project. This allows the project to receive a stamped final site or subdivision plan and an approval letter before the County Attorney finalizes the review of deeds, plats, and agreements.
Eligibility Requirements
To request an approval letter with deed and plat condition, and a stamped final plan, the following two items must be completed:
- Agency Approval: All relevant review agencies must have approved the final plan.
- Legal Documents: All deeds, plats, and agreements must be ready for submission to the County Attorney and if applicable Prince William County Environmental Management.
Please note: While this allows you to begin certain administrative steps, please note that no site permit will be issued until all legal documents are fully approved and recorded.
- STEP 1: Submit Request & Upload
Once the requirements above are met, your Land Development Project Manager (PM) will email a "Signature Summary Letter." Upon receipt, proceed to upload the final plan along with all pending deeds, plats, and agreements, simultaneously, to ePortal.
- STEP 2: Conditional Stamp & Letter
Within seven (7) business days of your upload, the Project Manager will digitally stamp the final plan and email an Approval Letter with deed and plat condition to all project contacts listed in ePortal. This letter will include a specific activity labeled: “305 Plan Approval w/ Deed/Plat Condition.”
- STEP 3: Parallel Tasks You Can Start
With a conditionally approved final plan, you may proceed with:
- Distributing hard copy final plans to inspection agencies.
- Scheduling and holding the Pre-construction Meeting.
- Scheduling and holding the Virginia Erosion and Stormwater Management Program (VESMP) meeting.
- Obtaining a VESMP Permit.
- Coordinating with external agencies (e.g., VDOT or Prince William Water) for permits that require a PWC-stamped final plan.
- STEP 4: Final County Attorney Approval
After the County Attorney, and if applicable Prince William County Environmental Management, approves all legal documents, you will receive an email notification. You must then:
- Drop off the original signed hardcopies of the approved deeds, plats, and agreements at the Land Development Plan Intake Counter. Please bring all necessary documents and check in at the Early Assistance Desk, Development Services Building, 5 County Complex Court, Prince William, VA 22192, to obtain a service ticket.
- The Project Manager will process and have these documents stamped and signed within approximately seven (7) business days.
- STEP 5: Permit Issuance
Once the hardcopies are processed, you will receive an email outlining the final steps required to complete any remaining conditions and receive a Site Permit.